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Administrative Assistant (Sales & Recruiting Operations Support)

Job Number: 199
Location: Boston, MA
Expertise: Other Area(s)

Administrative Assistant (Sales & Recruiting Operations Support)

We are seeking an Administrative Assistant to support a fast-paced recruitment practice. If you are organized, detail oriented, dependable, have a good sense of humor and excellent client service skills, we would love to connect with you!

Responsibilities include:

  • Supporting recruitment process through CRM administration, scheduling new interviews, coordinating post interview debriefs & pre-interview preparation calls, formatting resumes, assisting with references.
  • Managing of Social Media activity in support of the company’s recruitment operations – including through LinkedIn, Indeed, Google Reviews, Company Website (and other platforms in the future)
  • Communicating updates Recruiting Managers via email and telephone, providing high-quality service.
  • Updating and maintaining the CRM database with precision.
  • Marketing projects – organizing and assisting with creative approaches to keep our client base up to date on latest company offerings, holiday greetings, new job opportunities and more.
  • Take leads both over the phone and email, then process within CRM.
  • Keep us organized! There are very specific operational aspects that you’ll have to learn about how a high-profile boutique recruitment firm operates, but we are willing to teach and mentor if this sounds like interesting work to you.
  • Light bookkeeping, billing, accounts payable (maybe, in the future)
  • Company operations, helping with onboarding / new employee set up, compliance projects / filings, ordering company merchandize, office supply management, communicating with IT as needed, helping to set up new vendors / clients and more.

Additional Information:

  • The position will gradually evolve to assist with higher level Recruitment Operations.
  • We are looking for someone for whom no task is too low, or too high, team-player mentality & desire to learn + take responsibility.
  • We have a hybrid weekly in-office / work from home structure. 3 days in office (Monday, Tuesday, Thursday) and Work from Home (Wednesday, Friday)
  • Exact hours each day are somewhat flexible (we typically do 8:30am – 5pm for the in-office days).
  • During the winters (Mid Dec – April), sometimes the team goes down to the Miami office. Hence this position would have more work from home flexibility during that time (or you could come down to Miami with us, totally optional)
  • Recruitment Focus Areas: Accounting, Finance, Tax, Audit / Risk, Strategy / Advisory positions.  
  • We are a boutique firm; hence you should be comfortable with a just a few co-workers, but the company is growing rapidly and we will be adding to the team significantly over the next few years. Part of the reasoning for this newly created position is to help us get organized before doing so.
  • We have a cool office space as part of a WeWork at 33 Arch Street in Boston – there is quality Java, Teas, Seltzers & Kombucha on tap, as well as random breakfast, lunch & beer events that are hosted regularly on our floor.

Qualifications:

  1. Organized, highly detail oriented and ability to multi-task
  2. Knowledge of Microsoft Excel and Word, as well as general knack for learning new systems and technology is valued
  3. Excellent communication skills, both verbal and written
  4. Bachelor’s degree is a plus
  5. Administrative / Sales Support / HR & Recruiting support experience is a plus (but not required)

To be considered for this position: please include an informal short blurb (or formal cover letter if you prefer) about yourself and why you are interested in the opportunity. Compensation is commensurate with experience – will include market base salary, annual bonus, healthcare benefits, MBTA pass and other perks.  Administrative Assistant (Sales & Recruiting Operations Support)

We are seeking an Administrative Assistant to support a fast-paced recruitment practice. If you are organized, detail oriented, dependable, have a good sense of humor and excellent client service skills, we would love to connect with you!

Responsibilities include:

  • Supporting recruitment process through CRM administration, scheduling new interviews, coordinating post interview debriefs & pre-interview preparation calls, formatting resumes, assisting with references.
  • Managing of Social Media activity in support of the company’s recruitment operations – including through LinkedIn, Indeed, Google Reviews, Company Website (and other platforms in the future)
  • Communicating updates Recruiting Managers via email and telephone, providing high-quality service.
  • Updating and maintaining the CRM database with precision.
  • Marketing projects – organizing and assisting with creative approaches to keep our client base up to date on latest company offerings, holiday greetings, new job opportunities and more.
  • Take leads both over the phone and email, then process within CRM.
  • Keep us organized! There are very specific operational aspects that you’ll have to learn about how a high-profile boutique recruitment firm operates, but we are willing to teach and mentor if this sounds like interesting work to you.
  • Light bookkeeping, billing, accounts payable (maybe, in the future)
  • Company operations, helping with onboarding / new employee set up, compliance projects / filings, ordering company merchandize, office supply management, communicating with IT as needed, helping to set up new vendors / clients and more.

Additional Information:

  • The position will gradually evolve to assist with higher level Recruitment Operations.
  • We are looking for someone for whom no task is too low, or too high, team-player mentality & desire to learn + take responsibility.
  • We have a hybrid weekly in-office / work from home structure. 3 days in office (Monday, Tuesday, Thursday) and Work from Home (Wednesday, Friday)
  • Exact hours each day are somewhat flexible (we typically do 8:30am – 5pm for the in-office days).
  • During the winters (Mid Dec – April), sometimes the team goes down to the Miami office. Hence this position would have more work from home flexibility during that time (or you could come down to Miami with us, totally optional)
  • Recruitment Focus Areas: Accounting, Finance, Tax, Audit / Risk, Strategy / Advisory positions.  
  • We are a boutique firm; hence you should be comfortable with a just a few co-workers, but the company is growing rapidly and we will be adding to the team significantly over the next few years. Part of the reasoning for this newly created position is to help us get organized before doing so.
  • We have a cool office space as part of a WeWork at 33 Arch Street in Boston – there is quality Java, Teas, Seltzers & Kombucha on tap, as well as random breakfast, lunch & beer events that are hosted regularly on our floor.

Qualifications:

  1. Organized, highly detail oriented and ability to multi-task
  2. Knowledge of Microsoft Excel and Word, as well as general knack for learning new systems and technology is valued
  3. Excellent communication skills, both verbal and written
  4. Bachelor’s degree is a plus
  5. Administrative / Sales Support / HR & Recruiting support experience is a plus (but not required)

To be considered for this position: please include an informal short blurb (or formal cover letter if you prefer) about yourself and why you are interested in the opportunity. Compensation is commensurate with experience – will include market base salary, annual bonus, healthcare benefits, MBTA pass and other perks.  

  • Resume, Cover Letter, Recommendations